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Campus Cards

Institutions of all sizes are facing increased scrutiny of their student ID systems in light of recent security concerns. At the same time, budgets are tight for many colleges and universities, creating a number of common challenges when it comes to the business processes involved with issuing student IDs and maintaining an ID system.

10/18/2016

Institutions of all sizes are facing increased scrutiny of their student ID systems in light of recent security concerns. At the same time, budgets are tight for many colleges and universities, creating a number of common challenges when it comes to the business processes involved with issuing student IDs and maintaining an ID system.

Proven reliability of contactless, more reasonable card costs, and equipment subjected to less wear and tear

When Quinnipiac University’s aging door readers had outlived their usefulness, Sandip Patel, financial systems specialist, and John Meriano, associate vice president for auxiliary services, knew they had reached a turning point with its QCard campus card system. 

The lock and key is going the way of the VCR. An electronic access control system is more convenient, efficient, and secure. Access control has become an indispensable part of an overall campus security plan.

  1. Unbiased student choice of where to bank. The bank account students begin at school may continue with them for decades. Such an important choice shouldn’t be skewed by which bank gave the school the most money. For financial aid disbursements, campuses should provide students a diverse set of disbursement options that clearly include the ability to use their own existing bank account and ability to choose to receive a check.

Perhaps more than any other market segment, the higher education industry has led the charge in payments cards with its multiple, campuswide applications and rapid adoption of innovative technologies.

With campus leaders looking to streamline operations and save resources, electronic payroll options are very appealing. The printing, envelope stuffing, and mailing costs associated with paper checks make them an administrative burden, says Anthony Peculic, senior director of product strategy at ADP.

As at most higher ed institutions, administrators at Barry University have made controlling or reducing costs a priority.

Founded in 1940, the private, Catholic, coed liberal arts institution has grown into one of the educational leaders in South Florida, with 2,747 full-time undergraduates and 3,748 graduate students.

Every college strives to maximize electronic payments, but there will always be a need for departments to take in-person payments via check, cash, credit and debit card. Schools that handle these payments and the resulting departmental deposits the way they did 10 years ago, with paper forms and manual data entry, may be missing opportunities for efficiencies and savings. This web seminar, originally presented on April 26, 2012, looked at the benefits realized by the University of Illinois after implementation of the Nelnet cashiering solution.

A cell phone being waved in front of a door for entry

Given the pervasive use of mobile devices, could handheld technology replace campus card programs altogether? After all, aiming a device at a residence hall keypad, or paying for vending snacks by waving a cell phone at the machine, are already possible, as is automated check-in at events, purchases at tech-savvy retailers, and connection to banking services.

With all that functionality, it just makes sense to consider a switch, believes Laura Ploughe, director of business applications and fiscal control in the university business services department at Arizona State University.

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