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Best Practices

College and university records administrators are increasingly under the gun to meet regulatory and compliance mandates pertaining to document retention and security. This would be no big deal if they just had to track and control a couple of documents (and if these documents were all pretty much the same) but of course, this is hardly the case.

It's all very well and good to talk about the need to do more with less—as if this necessity has escaped anyone's attention these days. But how exactly do you achieve this objective in an efficient, rational (and humane) manner? Increasingly, one way organizations are streamlining and gaining efficiencies is through integrating siloed IT systems, eliminating the time-consuming practice of jumping between multiple applications. And when it comes to integration, using enterprise content management (ECM) as integrative middleware offers profound advantages.

The workplace shouldn’t feel like a scavenger hunt, where you’re constantly on the prowl trying to locate this document or that contract. And yet many college and university employees spend countless hours doing exactly that. There are better and more cost-effective ways for staff to spend their time. 

Colleges and universities across the country have realized that they can no longer rely on outdated, manual processes that hamper productivity and drive up costs. Changing the way staff works, however, is easier said than done.