Laserfiche

Lightening a Heavy Load

University and college accounts payable departments face burdensome workloads, made even more challenging without the right tools; Laserfiche ECM automates AP processes, helping the department get out from under.

Every department on campus is shouldering a heavy workload, but few would argue that Accounts Payable (AP) staff are especially burdened. After all, AP is one of those critical business tasks that spans all departments—every purchase and every invoice is funneled through AP. When mistakes and discrepancies occur, reconciling paperwork can require a lot of detective work. An efficient AP system can help the department—and the institution as a whole—achieve efficiencies, reduce costs, and conserve resources.

Taking a Giant Leap Forward in Serving Students

Laserfiche ECM and Laserfiche Mobile provide the academic advisors at UO’s College of Arts & Science with tools that have revolutionized their processes.

The academic advisors working at University of Oklahoma’s College of Arts & Sciences were operating behind the times. While the students were using technology in every aspect of their lives, the college’s academic services office—which handles more than 8,000 student records—was still hopelessly ensnared in a traditional paper system, says Rhonda Dean-Kyncl, assistant dean for academic services.

Keeping Information Mobile and Secure

The use of technology like iPads and iPhones has freed workers from their desks, increasing the need to develop security-focused strategies.

Mobile technology has certainly made life more convenient, allowing employees to work and stay connected from almost anywhere. At the same time, because these devices are so portable and are often used by accessing public wireless Internet, they’ve made life a little less secure.

Keeping Today’s On-the-Go Business Moving Forward

Higher-ed administrators increasingly rely on mobile devices to stay connected and get work done, intensifying the need for technology that can keep up.

As college and university administrators find themselves spending less time tethered to their desks—and consequently, to their desktop or laptop computers—they are increasingly relying upon mobile devices like iPads and iPhones to stay connected and ensure their work is moving forward. Consider:

Lynn Russo Whylly's picture

Taking a Giant Leap Forward in Serving Students

The academic advisors working at University of Oklahoma’s College of Arts & Sciences were operating behind the times. While the students were using technology in every aspect of their lives, the college’s academic services office—which handles more than 8,000 student records—was still hopelessly ensnared in a traditional paper system, says Rhonda Dean-Kyncl, assistant dean for academic services.

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Lynn Russo Whylly's picture

Keeping Information Mobile and Secure

Mobile technology has certainly made life more convenient, allowing employees to work and stay connected from almost anywhere. At the same time, because these devices are so portable and are often used by accessing public wireless internet, they’ve made life a little less secure.

Read more »

Lynn Russo Whylly's picture

Keeping Today’s On-the-Go Business Moving Forward

As college and university administrators find themselves spending less time tethered to their desks—and consequently, to their desktop or laptop computers—they are increasingly relying upon mobile devices like iPads and iPhones to stay connected and ensure their work is moving forward.

Read more »

Lynn Russo Whylly's picture

Achieving Gold Standard Document Retention and Security

College and university records administrators are increasingly under the gun to meet regulatory and compliance mandates pertaining to document retention and security. This would be no big deal if they just had to track and control a couple of documents (and if these documents were all pretty much the same) but of course, this is hardly the case.

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Lynn Russo Whylly's picture

Putting an End to the Wrestling Match

Although the medical school’s old system of managing records with paper spreadsheets and custom databases was working fine, keeping things current did depend on programmer availability, says Monica Baccardax, IT project manager for the Faculty of Medicine at Dalhousie University Medical School, in Halifax, Nova Scotia, Canada. And even when all systems were “go,” staying on top of the paper flow was time-consuming.

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Lynn Russo Whylly's picture

Simplifying a Complex, Challenging Task

Imagine the life of a university or college records manager or compliance officer. Facing an almost uncountable number of federal and state document management requirements that grow more complex by the day, they’re somehow expected to stay on top of these regulations, and to ensure that every document accurately adheres to them. Any failure to do so puts a university system at a high risk of being out of compliance.

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