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Business continuity planning for higher education

An effective business continuity plan must be based on both a sound knowledge of your institution’s culture and structure, as well as on well-defined policies and procedures that make the plan a part of your daily operations, rather than something that is referred to only in case of emergency.

An effective business continuity plan must be based on both a sound knowledge of your institution’s culture and structure, as well as on well-defined policies and procedures that make the plan a part of your daily operations, rather than something that is referred to only in case of emergency.

Having it Your Way

Transparent records management allows users to easily organize and access documents in the ways they’re used to, facilitating information-sharing and enabling departments to function more efficiently.

In this environment of ever-tightening budgets, staff reductions, and increased workloads, it’s more essential than ever for knowledge workers to gain efficiencies, doing their jobs faster but without sacrificing quality and accuracy. As burdensome as this sounds given the restraints on resources that impede these objectives, increasing productivity is entirely within reach. Transparent records management technology offers just this sort of opportunity.

Taking the Physical Out of Information-Sharing

For staff in the USC Contracts and Grants department, Laserfiche has transformed the collaborative process from effort-filled to effortless.

The USC Contracts and Grants department was struggling to maintain efficiencies in the face of a paper flow situation that threatened to engulf them. Exacerbating the problem was that to facilitate agreements and arrive at resolutions, a great deal of interaction and information-sharing with other campus entities was required.

Barrier-Free and Efficient

Departments across campus must share information, a need not always easily, quickly, or securely achieved; Laserfiche Workflow technology breaks down the barriers inhibiting information-sharing.

If the various departments on campus were entirely self-contained, never having to share information with, or seek it out from, other departments, then a paper-based, hardcopy system might not be so unwieldy. But as anyone in education will tell you, no department is an island. Instead, there’s a massive amount of back and forth; a reality that a paper-based system is increasingly ill-suited for, says Linda Ding, education program strategist for Laserfiche.

Lynn Russo Whylly's picture

A Logical Launching Pad

In the push to achieve greater efficiencies, institutions of higher learning are looking at ways to standardize business practices and bring greater uniformity to departments across the campus. Increasingly, they’re relying on ECM tools to achieve this objective, an effort that typically starts with Accounts Payable (AP), says Linda Ding, education program strategist for Laserfiche.

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A Logical Launching Pad

Taking Enterprise Content Management (ECM) campus-wide is essential to achieving greater efficiencies; success is best assured if this effort starts with AP.

In the push to achieve greater efficiencies, institutions of higher learning are looking at ways to standardize business practices and bring greater uniformity to departments across the campus. Increasingly, they’re relying on ECM tools to achieve this objective, an effort that typically starts with Accounts Payable (AP), says Linda Ding, education program strategist for Laserfiche.

Lynn Russo Whylly's picture

Saving Space and Time

Lauri Reilly, accounts payable manager at the Chancellor’s Office for California State University, distinctly recalls the moment she fell in love—with Laserfiche, that is. One of the first tasks she tackled upon her arrival to the office four years ago was preparing 1099 forms for vendors. “In the past, reconciling differences between the 1099 and total payments to a vendor took forever,” she says. “It was just amazing to me that I could sit at my desk and actually see the images in Laserfiche, and make an immediate determination whether or not a particular invoice was reportable without having to get up and search through files.”

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Saving Space and Time

With Laserfiche ECM, the accounts payable department at the CSU Chancellor’s office knew it would save on storage space and paper, but the time savings achieved surpassed expectations.

Lauri Reilly, accounts payable manager at the Chancellor’s Office for California State University (CSU), distinctly recalls the moment she fell in love—with Laserfiche, that is. One of the first tasks she tackled upon her arrival to the office four years ago was preparing 1099 forms for vendors. “In the past, reconciling differences between the 1099 and total payments to a vendor took forever,” she says. “It was just amazing to me that I could sit at my desk and actually see the images in Laserfiche, and make an immediate determination whether or not a particular invoice was reportable without having to get up and search through files.”

Lightening a Heavy Load

University and college accounts payable departments face burdensome workloads, made even more challenging without the right tools; Laserfiche ECM automates AP processes, helping the department get out from under.

Every department on campus is shouldering a heavy workload, but few would argue that Accounts Payable (AP) staff are especially burdened. After all, AP is one of those critical business tasks that spans all departments—every purchase and every invoice is funneled through AP. When mistakes and discrepancies occur, reconciling paperwork can require a lot of detective work. An efficient AP system can help the department—and the institution as a whole—achieve efficiencies, reduce costs, and conserve resources.

Taking a Giant Leap Forward in Serving Students

Laserfiche ECM and Laserfiche Mobile provide the academic advisors at UO’s College of Arts & Science with tools that have revolutionized their processes.

The academic advisors working at University of Oklahoma’s College of Arts & Sciences were operating behind the times. While the students were using technology in every aspect of their lives, the college’s academic services office—which handles more than 8,000 student records—was still hopelessly ensnared in a traditional paper system, says Rhonda Dean-Kyncl, assistant dean for academic services.

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