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Human Resources

Marist University's open-source HR recruitment system saves money and attracts higher-quality candidates.

“Your reputation is at risk.” That was the message relayed to Marist College Vice President and CIO Bill Thirsk by a hiring manager who had been contacted by a former employment candidate. The job seeker had attempted to apply for a position through the New York college’s online employment system, only to give up because the user experience was so frustrating.

Despite a freeze introduced three years ago on full-time hiring, which was necessitated by statewide funding cuts to higher education, Miami Dade College still regularly hires part-time workers to fill support roles.

Its eight campuses have 6,200 employees, and at any given time there are between 300 and 700 openings, shares Iliana Castillo-Frick, vice provost of human resources. Available jobs comprise noninstructional jobs—including clerical, facilities, public safety, administration, and supervisory roles—as well as adjunct professor jobs on the instructional side.

 Going electronic recovers about $1.1 million a year.

Adjunct faculty members are an important resource on campuses, supplementing full-time faculty course offerings and making it possible for students to complete required courses on time. But until the fall of 2011, adjuncts and full-time faculty teaching additional courses were causing a tremendous drain on resources at Northeast Wisconsin Technical College, located in Green Bay.

What used to cost $6,400 in labor to issue W-2 statements in hardcopy now costs under $200 and saves a weekend of work.

Until a few years ago, every January, staff in the Human Resources and Payroll department at George Mason University (Va.) began the arduous task of printing and mailing more than 10,000 W-2 statements for faculty, staff, and student workers. To meet the federal requirement that all W-2s be issued no later than January 31st, four people normally worked an entire weekend—from Friday afternoon through Sunday afternoon—printing, sorting, and readying the W-2s to be mailed, says Sue Tinsman, director of payroll and human resource information systems (HRIS).

Students have enough on their plates without having to worry about properly receiving their work-study hours from their financial aid packages. But, paper time cards and siloed systems were making life difficult for students and staff alike at Catawba College (N.C.).

Employees arriving on campus for Day One can get acquainted with the institution without sitting in an orientation session.