Finance/Advancement

Information Technology, Office of Student Financial Services, and Finance and Accounting, Houston Community College

Streamlining Payments

Community college students are more likely to have extra demands on their time and attention, from jobs to family commitments. Anything colleges can do to relieve administrative burdens means more time that students can concentrate on their studies. At Houston Community College, the Information Technology office teamed with the Office of Student Financial Services and the Finance and Accounting office to move to paperless cashiering.

Purchasing, Payment Services, and Travel, The University of Central Oklahoma

Printer Clean-Up Saving Green

The University of Central Oklahoma once had a desktop printer or multifunction copy machine for nearly every faculty and staff member on campus. In 2009, 1,313 desktop printers and 135 multifunction copy machines were being used by 1,500 faculty and staff members. Denise Smith, director of Purchasing, Payment Services, and Travel, shares that UCO saw an opportunity for consolidation that could reduce spending and improve sustainability on campus.

Procurement Department, The George Washington University

A Single Source, Supply-wise

Buying stationery supplies, scientific equipment, and office furniture hardly qualifies as capital expenditures. But shop for enough pens, beakers, and chairs, and the amounts add up.

That is especially true at an institution as large as The George Washington University (D.C.), whose decentralized purchasing process made it difficult to keep track of the school’s almost countless minor purchases, to say nothing of getting staff to buy from vendors with which it had negotiated good prices.

Human Resources & Payroll, George Mason University

Tax Time—Online

Until a few years ago, every January, staff in the Human Resources and Payroll department at George Mason University (Va.) began the arduous task of printing and mailing more than 10,000 W-2 statements for faculty, staff, and student workers. To meet the federal requirement that all W-2s be issued no later than January 31st, four people normally worked an entire weekend—from Friday afternoon through Sunday afternoon—printing, sorting, and readying the W-2s to be mailed, says Sue Tinsman, director of payroll and human resource information systems (HRIS).

Office of Administrative Services at Purdue University Calumet

Up in the Air

Sometimes the way to improved efficiency lies in a spreadsheet. Sometimes it lies in a piece of software.

And sometimes it lies in a restroom.

Break With Tradition

Office of Business and Finance at State University of New York at Cobleskill

There was just one problem with State University of New York at Cobleskill’s otherwise successful plan to boost revenue by focusing on noncredit-bearing professional education programs and community-based programming.

That was finding a better way to get students signed up for classes, yet one that was cost-neutral so as not to wipe out the revenue gains.

The High Cost of Paper Money

Business Office, Macomb Community College

Picture two overworked accounting clerks, their desks completely covered in paper register receipts, and an accounts payable manager who needs a wheeled hand cart to deliver 5,000 paper checks to the mail room for distribution to students so they could buy books for classes. This is what the business office at Macomb Community College (Mich.) looked like prior to 2008, before the start of classes, says Bobbie Remias, director of finance and investments.

Green Is Good

Office of Advancement, Southern Polytechnic State University

Pierrette Maillet, associate director of annual giving at Southern Polytechnic State University, with just a bit of the paperwork that no longer needs printing.

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