Feature

Shopping for Advice

Retail consultants clearly impact the way communities look today. Many IHEs are welcoming them to their neighborhoods.

Here's the good news: According to Chicago-area firm Teenage Research Unlimited, young people spent upwards of a whopping $169 billion in 2004. Those dollars can translate into significant business around colleges and can impact the way a school attracts Generation Y prospects.

The bad news: Figuring out how to build a retail portfolio makes for a real undertaking.

Printing Detail

Custom publishing can help cut expenses, attract desirable students, and distribute timely information. Here's how schools are getting the job done.

It tantalizes the best millennial students with colorful and personalized brochures, screaming the student's name and interests.

Smart IT SPENDING Strategies

The results of a University Business magazine survey of 160 chief information officers and IT directors from colleges and universities nationwide in which we sought to find out how and where their IT dollars were being spent.

With decreasing funding and increasing demand from students and faculty for the latest technology, smart spending of technology budgets is crucial at colleges and universities today. But IT decision makers are working hard to keep costs down and savings up while helping to further the missions of their schools.

Mining for Data

Using web analytics information, institutions can get to know their website visitors better - and make decisions that enhance the user experience and the school's web presence.

Chances are, a few years ago you decided it was about time for your institution to create and maintain a professional, centralized website. You did away with the hodgepodge of independently designed pages and built the comprehensive, cohesive, well-branded site your students came to expect from your quality institution.

Sound Solutions

Advances in audio technology are taking distance learning to a new level.

At New York's Manhattan School of Music, Linda McKnight is preparing to teach a Friday morning masterclass in double bass. It won't be much different from any other masterclass--there will be performances, demonstrations of technique by both instructor and students, and a healthy question-and-answer session--except for the fact that while McKnight gets ready in her classroom, her students are some 470 miles away at the Cleveland Institute of Music. They will participate via the internet.

Managing a Mobile Mix

Laptops and Tablet PCs enjoy widespread use on college campuses. Here are practical tips on incorporating them into the fabric of the institution.

Dave Berque, a computer science professor at DePauw University in Greencastle, Ind., got an odd wake-up call years ago when he was teaching a large class at an East Coast institution. He tried to get the class involved in the lesson; he tried asking questions; he tried urging them to ask questions. For the first four weeks, no interaction from students.

Then, one day in the fifth week, he had five or six people raise their hands. Unfortunately, it was not to ask questions, but to tell him the ceiling lights had caught fire.

Maintenance Crunch

Two architects show how IHEs can avoid costly mistakes by using a facilities-assessment approach to maintaining campus buildings.

What's the harm in the occasional drip from a ceiling or crack in a sidewalk? For colleges and universities, plenty. Consider these scenarios:

Potential liabilities. Life safety or code violations, such as improper ventilation in science labs, non-compliance with respect to ADA, or trip hazards as a result of deteriorating sidewalks or ragged flooring, expose the institution to potential legal action.

Hedging Your Endowment Bets

Does playing the hedge fund investment game reduce risk, or add to it?

Star quarterbacks? Nobel laureates? Once upon a time, these people were the big deals on campuses. Now they have to make room for the new star, the endowment's hedge fund manager.

A Fundraising Boost

Community colleges are learning about alumni in the quest for more financial support.

Advancement directors are a lot like gamblers. They can easily recall the vivid details of their "wins"--even years after the fact.

Take Brenda Babitz, president of the Monroe Community College (N.Y.) Foundation. When she came on board 15 years ago, she worked to create an alumni database to be used for telemarketing--a new endeavor for the community college. Several years later, she nervously spent $7,000 on research that would help identify those who had attended Monroe and who might be able to donate.

To her surprise and delight, during one of the foundation's first telemarketing campaigns, an alumnus living in a southwestern state agreed to give $500. She called to thank him. During the brief conversation she made a mental note about this new donor: He was a man who didn't mince words and who prized discretion.

He didn't seek the limelight, but he did commit to helping the college. A phone call to this same donor the following year yielded a $5,000 gift to be given over two years. During Babitz's personal thank-you call, she asked if she could pay a personal visit to the donor. She and her family were coming to his state for a ski trip anyway, she explained. She also asked him to visit her the next time he came to Rochester, Monroe College's home city. He rebuffed both suggestions, but remained supportive.

During the fourth year, Babitz personally called and asked the donor to make a pledge over a multiple number of years. He flatly refused, saying he wasn't going to make a gift that year. Babitz was disappointed, but wise enough to not press for an explanation.

"Then I was in New York City for a meeting. I was walking down the street when my cell phone rang," she says. "It was him and he said he wanted to make a significant gift: $1 million." Turns out the donor, who was a successful entrepreneur, had decided to leave his company and wanted to give Monroe a generous amount of stock.

He remains a significant donor to Monroe, continuing to give financial gifts and helping with a scholarship program. Babitz adds that this donor has grown close enough to go golfing with her. She has also come to learn about his personal community college experience. It turns out that when he attended Monroe he was a single parent with three children. A professor helped him secure scholarship funds that kept him in school. While he later went on to earn a four-year degree and an advanced degree at different institutions, he remained grateful to the community college. He knows that had he not had a positive community college experience he would not have been as successful later in life, notes Babitz.

The point for community college advancement directors to take away is this, she says: Don't buy into the myth that alumni won't give. It has always been assumed that those who attend community colleges will only be loyal to the four-year institutions they later attend. "I decided to ignore this and go ahead blithely," she says. Babitz's experience shows that alumni from community colleges will give if they have positive experiences at two-year institutions.

Babitz conveys another important lesson: It pays to build an alumni database. Granted, it will cost money to track down alumni and to buy the proper software to maintain the data, but the community college will be better off in the long run. The key to smart marketing is a good list.

This president's success is just one of many "wins" for community colleges. She isn't alone in landing a big gift from an alumnus, nor does she want to be. In fact, she is helping spearhead a movement that will bring better management to community colleges' advancement efforts, especially to the area of individual donations. She has joined with six other community colleges to enlist the help of the CORE Group, an Eden Prarie, Minn.-based consultancy, in researching the best fundraising practices at the community college level.

Don't buy into the myth
that alumni won't give.

CORE, which started its studies in higher education by analyzing the fundraising efforts of four-year institutions, is now tracking the behavior of individual and alumni donors to community colleges, explains Constance Cervilla, president and CEO. "We are looking at how to make the fundraising operation better."

This is uncharted territory for many community colleges. All signals would say, though, that these institutions are ready for new challenges.

"I would hate to say this is a new trend, but I think it is a noticed trend," says Polly Binns, executive director of the Council for Resource Development, an affiliate organization of the American Association of Community Colleges. Binns is cautious with her remarks, not wanting to slight the community colleges that have been landing big gifts from individual donors. She does admit, though, that many community colleges haven't even hit their stride when it comes to raising money. They still have plenty of catching up to do when compared to four-year institutions.

That's because most community colleges are young; the sector just celebrated its 100th birthday. Many of the 1,157 U.S. community colleges are much younger than that, having been founded only 30, or less, years ago. Compare this to numerous four-year colleges and universities established more than 100 years ago and it is evident that these institutions have had decades more time to form alumni associations, build endowments, and launch capital campaigns.

Traditionally, state and local dollars have funded community colleges. According to breakouts provided by the American Association of Community Colleges, 44 percent of community college resources come from state funds; tuition and fees account for 20 percent; while local funds make up another 20 percent. The federal government kicks in only 5 percent.

Many community colleges
haven't even hit their stride on
raising money.

The rest of the money comes from other sources, including gifts from alumni and non-alums, endowment income, and other fundraising. For some community colleges, alumni and individual donors make up 5 percent or less of annual funds. By comparison, dollars from individuals and alumni have historically been the largest source of support for four-year colleges and universities, according to a Council for Aid to Education survey. Last year, gifts from alumni and other individual donors made up 48.8 percent of the money raised in higher education.

Cervilla of CORE echoes these observations regarding community colleges and their four-year peers, but she adds a hopeful perspective. "The great news is those who give to community colleges have higher affinity to these institutions," she says. Many alumni, like the man in Babitz's story, may be successful people whose lives changed because of the community college experience. Other generous donors may be those who are tied to a specific community and know that the community college is the only option for ambitious but disadvantaged students, or who see the college as a cultural center. Donors, too, may want the community college to do well as a reflection on the community as a whole. In Monroe's case, successful fundraising provided the support to build a downtown campus and revitalize Rochester--a strong selling point to future donors.

Such efforts also help to close the budget gap for community colleges--a necessity in tight financial times. While community colleges are entrusted with the mission of providing affordable education, it has been more of a challenge to keep tuitions low these past few years. Federal, state, and local government dollars have become scarcer.

"In order to stay true to their missions, they can't raise tuition beyond what local people can deal with," explains Binns. "So they have had to turn to grant writing, foundations, and alumni."

Conventional wisdom says that community colleges' fundraising efforts are dependent upon grant money and the generosity of local companies. But observers urge advancement directors at community colleges to expand their thinking.

"The future of fundraising is in individual dollars," says Cervilla." Revenue sources are shifting. We need to pay attention to private sectors and philanthropy."

To some, the phrase "community college alumni" seems an oxymoron.

Community colleges are seen as places from which students move on, often after taking a series of courses that may not even add up to a degree. Their studies can take them to four-year colleges or technical and professional programs. Community college attendees are non-traditional students who often are weighed down with other social and economic responsibilities. Many may have children; others are caring for aging parents. Many are going to school while holding down jobs.

How does this disparate group of people come to be defined as "alumni"?

Advancement directors at some community colleges are coming up with their own answers to this question and relying on technology to create a better understanding of the potential donor pool.

The fundraising team at Montgomery Community College (Md.) hired Harris Connect, a database marketing firm, to track down various groups of people and gather demographic information: those who took 30 credits or more at the college; others who completed 15 to 29 credits; and those who earned 15 credits or less. Still other categories were created for those who took continuing education credits or noncredit courses. The effort, which was sustained during the past few years, has helped boost the alumni database from 28,000 to more than 110,000, explains Jessica Warnick, alumni director.

This was necessary to revitalize the alumni association. Although administrators had the foresight several decades ago to create an association, the energy put into maintaining the database waxed and waned through the years, says Warnick. Today, Montgomery uses SCT's Banner enterprise system to maintain data files and target appeals to various donors.

Close to five years ago, Valencia Community College (Fla.) underwent a similar database-building effort. Several lists--graduates, donors, and others--were collapsed into one to update information and to allow the fundraising team to mine the data and market to various donor segments, says Geraldine Gallagher, president and CEO of the Valencia Foundation. In her case, Blackbaud's Raiser's Edge software is now used to integrate functions. The software helps analyze who gives, how often, and the average gift size.

Warnick adds that those contacted are educated as to how her community college defines "alumni" and told why their support is crucial to the college. Montgomery now steadily adds to the alumni base by signing up graduating class members on commencement day.

Warnick has also worked on creating more sophisticated communications materials for alumni and donors.

Two years ago, Montgomery redesigned its alumni magazine to look like a more traditional higher ed publication. In keeping with the fundraising effort, every issue includes a donation envelope. A newer e-mail newsletter endeavor now includes chat features for specific alumni from engineering, nursing, and other fields of study.

Building this list was crucial to help with ever more sophisticated fundraising efforts. In fall 2005, Montgomery was just shy of $500,000 in raising $10 million as part of its most ambitious capital campaign.

Not bad, all in all, for a community college once discouraged from launching its first $3 million capital campaign in 1992. "A consultant conducted a feasibility study that said we couldn't do it," says Warnick. "The feeling was that people wouldn't support a community college."

Almost on cue, an alumnus and former Montgomery alumni association president stepped in to dispel any myths that successful alumni leave their community colleges behind. Milton "Sonny" Clogg, now 80, and a local attorney, gave several substantial gifts, typically running into the six figures. One of his annual gifts was as large as $1.1 million. Clogg's support for the school has also spurred other local businesses to help, notes Warnick.

Montgomery's experience with this one alumnus points to another community college strength.

"We have made a gut guess that 85 percent of those who have attended a community college still live in the community in which they went to school," says Binns. Four-year colleges and universities can't say this. It would be more likely that 85 percent of their alumni live in other areas. Because the community college students have roots in their communities, they may be more likely to give back. Community colleges won't know this, though, until they start asking for money.

The average community college student is 27 years old, notes Binns. These are students who are already established in an area. Providing they had a positive experience at the community college, their thoughtfulness can show up in other ways. "Let's say you need a $45 million bond passed. The community college alumni can vote and make that happen."

This is a very different type of relationship than the one an alumnus has with a four-year college or university.

The alumni who are close to home are a key segment of Northampton Community College's (Pa.) fundraising program. Susan Kubik, vice president of institutional advancement, estimates that 60 percent to 70 percent of the college's alumni live in the Lehigh Valley. None of the other 11 four-year institutions in the area can say that, she adds.

Northampton, which is one of the seven community colleges supporting CORE's research, has worked to cultivate alumni donors and community leaders, she says. The college recently landed three, seven-figure gifts from women in the area, she reports. Further, almost $1 million out of $2.5 million raised during the college's fiscal year that ended June 30, 2005, came from alumni and individual donors. The rest of the money came from foundations, corporations, and other sources.

Kubik notes that she and her staff cultivated individual and alumni donors between the two recent capital campaigns, the latter of which has been a three-year effort to raise $13.5 million. Kubik expected to close in on the goal by fall 2005.

If CORE has its way, there will be more winning stories like this reported by community colleges in the coming months. When it comes to private giving, community colleges are at the inception, says Cervilla.

In Class, Off Campus

Online education offerings provide more than just tuition dollars to institutions.

Fifty-year-old Melissa Grill is a prime example of today's distance learner. While working in the computer lab of a North Carolina community college, she earned a master's degree in information and telecommunications systems management from Capitol College, based in Laurel, Md.

Nowadays, many IHEs offer degrees online, but what attracted Grill to Capitol was the interactivity of its program. By using Centra One software, the school's distance learners are able to participate in real time with students sitting in a classroom. By clicking a button, a distance learner can "raise a hand" to ask a question or make a comment, and students in the classroom and the instructor can respond.

All of this makes the distance learning experience beneficial to students. But the numbers prove that there's value in offering these programs, too.

Online education is a $6 billion business, according to Eduventures, an independent research firm. Enrollment is expected to exceed one million students this year.

Whether it is at a career-oriented school like Capitol, or a traditional four-year university, distance learning is a lucrative opportunity. Institutions of higher ed are jumping on it, and utilizing the latest technology in the process. Besides exponential enrollment increases brought on by distance education offerings, schools are seeing greater student satisfaction, the betterment of the surrounding communities, and more name recognition as international students enroll.

"The first time you hear it, it sounds like the voice of God," quips Phil Knutel, speaking of the Centra Symposium system at work in several "hybrid" classrooms at Bentley College in Waltham, Mass. These special classrooms are equipped with technology to allow communication between an instructor, in-class students, and distance learners. With speakers in the ceiling and microphones at their desks, Bentley students in the master of science programs can discuss ideas with distance learners.

Before 1999, Bentley used videoconferencing to administer its distance education courses. But, as Ruth Horwitz, manager of online programs at Bentley, says, they had to find sites and partners and companies who were willing to let students use their facilities.

The question of distance ed had come up before, but, Horwitz says, the administration was not interested in asynchronous means of teaching like online chat, message boards, or PowerPoint presentations. "They felt they couldn't control quality, and the only way to control quality was for the student to be in absolute, direct contact with the faculty member in real time."

Knutel, director of Academic Technology, Library, and Research Services, had just come on board and decided to use a pilot version of Symposium. And it has turned out to be the only software they've used since 1999. Since making the investment six years ago, Horwitz says the school has been profiting substantially from the distance learning offerings, and in more than one way.

First, the effort expanded Bentley's universe of students, by reaching people throughout the country and the world. "Before it was just people from Boston who didn't want to drive, but now we have students from everywhere," Horwitz says. "We've really expanded, and that is a benefit because we're bringing in a new target market."

Convenience plays a role in bringing new students in, she says. "Students will not take a [traditional] class during tax season, or if they've just had a baby."

Knutel and Horwitz note that the Centra server has never failed them. "When you've got students who are paying $2,700 per class, and you're telling them they are going to be in every class, and they're going to have equal access to the materials and to the teachers as the students in class," Horwitz says, it's crucial to use reliable technology.

Leaders at Capitol College, which has seen its enrollment double as a result of its online offerings, are quick to tout the benefits of online learning programs, too. "It's really expanded our outreach to and access from different segments of the community. We can get out to more people, more regions, more countries, become more well known. And as a consequence of that, we get a lot more diversity in our programs, which I think is good for the student population," says Mike Wood, the school's president and CEO.

In the case of Boston University, however, going online was mainly a way of offering continuing education and graduate degree programs to its alumni. "We have a huge national and international group," says Susan Kryczka, director of the Office of Distance Education.

By using an asynchronous platform like WebCT Vista to administer their programs, students don't have to be at their computers at a particular time. "Increasingly, between home, family, and work obligations, students just can't do that. We only use live audio conferencing when the faculty member wants to have a live conference with the students, but, generally, we don't, because that's part of the appeal of the programs that we offer," Kryczka says.

Although he has no documented proof, Wood believes there is another phenomenon occurring within Capitol's online program: Distance learners tend to be more disciplined; hence, they stay in their programs and ultimately graduate.

"In one respect, they have to be at least as good as, if not better than, the classroom student, because online learning, especially the first few times around, requires a little dedication, diligence, and self-discipline."

Wood says that Capitol has been getting motivated distance learning students enrolling, which has helped result in strong retention and success rates.

The size of Alaska is sometimes the state's very weakness. Combined with frigid temperatures for much of the year, access to good health care and medicine can be a challenge. Until recently, having a scarcity of pharmacists in rural parts of the state meant uneducated pharmacy technicians often doled out medications only using skills learned on the job.

The state realized more pharmacists were needed in the region, meaning an academic program for pharmacists was desperately needed, says Kathi Baldwin, Pharmacy Technology program director at the University of Alaska. In some cases, pharmacy technicians were practicing by themselves in pharmacies in rural parts of the state. Rather than trying to attract pharmacists to practice there, or setting up an educational program for prospective pharmacists, the state university set up the pharmacy technology program to educate those technicians who had already been working.

A face-to-face program was set up at the university three years ago, but the school knew it was not going to meet the needs of rural Alaska, she says. Without the help of an online program, "we couldn't have helped at all. We couldn't be meeting the needs of the state without some type of course management delivery product. People aren't going to fly in from bush communities to take courses."

Feedback from the 100 or so students this school year has been "tremendous," Baldwin reports. Prior to starting the online program, classes never filled up. And since starting the online version of the program in fall 2004, the university still had not had a fully enrolled class. But this year, Baldwin says the program has gotten a "very enthusiastic reception." The introductory class was filled by August 20, at which point the university had to close registration.

These are 21st-century
skills, and a lot of [companies]
use them. When
our students go into the marketplace,
and they can display that kind
of communication skill, that reflects
well on Bentley.' -Ruth Horwitz, Bentley College

The popularity of the program stems from pharmacy technicians' desire to get a solid understanding of the field. "Their on-the-job training is good, but now they're starting to understand why they're doing something, the ramifications of an error, and when to alert a pharmacist if they see something [wrong]," Baldwin says.

Using video and audio clips of instructors and many photographs, the program tries to make the learning experiences as interactive as possible. The university has even expanded its reach by including students from the South Pacific who want to obtain pharmacy technology certification as well.

Other states have begun initiatives in order to educate their residents and make their states places companies would want to set up shop. For instance, the online programs at Capitol help further a state agenda, Wood says. Maryland's Governor's Workforce Investment Board is focused on replenishing, sustaining, and increasing the capabilities of the workforce. "By doing things with people at work, or while they're studying while working full time, it achieves benefits for the state, for society, as well as for the college," he adds.

There are other intangible benefits to offering distance education programs, notes Horwitz of Bentley. She says it's important that institutions use this type of technology to help prepare their students with the skills that are increasingly valued in the corporate world. "These are 21st-century skills, and a lot of [companies] use them. When our students go into the marketplace, and they can display that kind of communication skill, that reflects well on Bentley," Horwitz says.

Dianne Veenstra, vice president for Information and Outcomes Assessment for Capitol College, also says that since expanding its online programs, Capitol has been able to recruit nationally recognized faculty.

Capitol aims to be regarded as a worldwide leader in the creative use of technology for education. Wood says they are now better able to align themselves with the students' digital world. Online study, he asserts, is actually a much more natural experience for today's student than taking a traditional class. "That's the world they live in."

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