With ever-present budget pressure upon them, colleges and universities are being forced to accomplish more with less. That applies to servers, too.
At Central Washington University, the amount of financial aid given to students was up by more than 50 percent in 2002 (over 1995)--from $39 million to $60 million.
Endowment managers have put in some long days this year--hours spent investigating new investment opportunities to offset heavy losses resulting from overreliance on stock and bond markets during the past few years. Then there's the angst over spending plans, now that the yield on investments is modest at best. And there's the painful task of cutting administrative costs, which some are doing by reducing staff and outsourcing endowment management, and by recommending spending cuts across the board. Finally, there's the push to find new donors and the reaching out to past gift givers to convince them to replenish the coffers.
Endowment trends--and the financial markets that affect them--are changing fast and furiously, says Louis Morrell, VP/Investments and treasurer of Wake Forest University (NC). This is why he reads at least 60 newspapers and magazines each month, to scope out the financial trends at home and abroad. His motivation isn't to time the market--never a wise move, he says--but to be informed and to plan for long-term growth. Like so many portfolios, Wake Forest's endowment enjoyed major gains from the stock market's dot-com boom. It grew from $410 million to $969 million during the past five years, enjoying returns that climbed to 22 percent and higher. (The average annual return during the late 1990s and 2000 was 17 percent.) Morrell and others like him do not expect to enjoy these types of returns any time soon. It's time for serious homework.
The statistics back up such drive in endowment offices. According to survey results compiled by the National Association of College and University Business Officers (www.nacubo.org), earnings on endowment investments were down in 2001 by an average of 3.6 percent. That represents a drop of 14.5 points from the previous year. In 2002, endowment returns suffered an additional loss of 6 percent--their worst performance since 1974, according to NACUBO reports. Data compiled by the fund-consulting firm Hammond Associates (www.haifc.com) estimates that endowment earnings are down another 5 percent for the first half of 2003.
The group hardest hit has been the smaller-sized endowments. Those institutions with endowments of less than $25 million suffered a 6.6 percent earnings drop in 2002, according to statistics released by TIAA-CREF (www.tiaa-cref.org), while colleges and universities with endowments of $1 billion or more felt an earnings dip of 3.8 percent. There could be several explanations for the disparity. One is the basic way that arithmetic works, according to the Hammond report, "The Crisis in Endowment Spending." "Arithmetic isn't fair, it favors them that's got," writes Dennis Hannon. Smaller endowments feel the losses more intensely because a, say, 5 percent loss to a smaller fund represents a larger percentage to the fund overall, and requires more to be spent out off the principal, or to be raised with new funds, to cover the loss.
Then, too, smaller endowments tend to comprise fewer alternative assets and are more likely to be managed in a passive manner, given the constraints of endowment and the staff size, according to other TIAA-CREF information.
Bottom line: An endowment valued at $100 million in 2000 was worth about $75 million at the end of last year, and is worth slightly less than that today. The drop in total value is traced to the loss in earnings, which has forced more schools to dip into the principal to cover costs. On average, these "small [endowment] category" schools spent as much as 6.3 percent of their endowments in 2002, according to NACUBO. By comparison, the larger-category schools spent 4.7 percent of their endowments last year.
In addition, Commonfund (www.commonfund.org), the endowment consulting firm, reports that 12 percent of the 637 institutions that it polled had invaded the corpus of their endowments, leaving many under water. Managing such troubled endowments is tricky, adds Judy Van Gorden, treasurer and chief investment officer for the University of Colorado. This summer she and colleague Loren Loomis Hubbell, treasurer and vice president for Finance and Administration at Mercy College (NY), spoke about such specific challenges at a TIAA-CREF endowment workshop. The two presenters explained that UMIFA (the Uniform Management of Institutional Funds Act), which was first promulgated in 1972, limits an institution's ability to spend from an endowment that is under water. "This is a quandary for an institution," says Van Gorden, who adds that UMIFA is in effect in all but three states: Alaska, Pennsylvania, and South Dakota.
During these tough times, many endowment managers have taken to poring over all the terms of the gifts they have received. While many institutions have interpreted UMIFA as allowing them to pay direct and administrative fees on endowments, even if they are under water, Van Gorden advises endowment managers to research the issue thoroughly and seek informed legal advice. Nothing upsets a donor more than seeing a generous gift used for general purposes and not used for specific goals, such as launching a new bioengineering program, or improving the library or the medical school.
Traditionally, about 40 percent of an institution's endowment is open to unrestricted spending, which means the other 60 percent is earmarked for specific initiatives. To get closer to that 40 percent of unrestricted spending, and avoid any confusion about targeting of funds, some treasurers have asked donors to release restrictions on their gifts. This, to allow endowments to be spent in various ways for a period of time. The intention is to get the focus back on the long-term intentions quickly, says Van Gorden.
The volatile market conditions have created a good deal of industry buzz, which is why, these days, endowment managers are hearing terms such as "alternative investments" and "hedge funds" more often, and why they are getting more calls from fund managers pitching these options.
It is also why many have already reallocated their investment percentages, pulling more money out of the U.S. stock and bond markets and investing it in alternatives--hedge funds, international markets, timber, and real estate. According to The Commonfund Benchmarks Study, released earlier this year, such alternatives now account for 32 percent of endowment portfolio assets, up from 26 percent in 2002 and 23 percent in 2001. Equity holdings account for 25 percent of endowment investments, down from 30 percent one year ago. Investment in large cap growth stocks dropped from 26 percent to 22 percent.
William Spitz, Vanderbilt University's (TN) treasurer and vice chancellor for investments, is encouraged by alternative opportunities, but does urge some caution. "Certainly a lot of money is chasing this stuff because it is what has done well over the past few years," he says. Spitz concedes that he has invested in a number of alternatives, including timber, energy, and some arbitrage strategies. Other investments, such as real estate and Treasury Inflated Projected Securities (TIPS), may be overrated, he adds.
"Remember, these are illiquid assets. You can't just decide to put 8 percent of your holdings in real estate," says Spitz. Real estate is the type of investment that builds over time. "If you decide it isn't as attractive as it used to be, you can't just get out. You're locked into it for a while."
There is validity in adopting investment strategies, but, say most experts, beware: There is no silver bullet. Clearly there are glimmers of hope for investors, says Lyle Brizendine, VP of Institution Trust Services for TIAA-CREF (www.tiaa-cref.org).
Knowing there are no foolproof formulas for building investment income, Brizendine is encouraging endowment managers to create new fundraising tools. It may seem a futile exercise to go to new and past donors during an economic slump, but he notes that charitable giving to colleges and universities has remained at encouraging levels.
Statistics from Commonfund back him up. This group reports that donor giving to IHEs throughout last year either remained stable or increased for nearly two-thirds of the institutions followed. In fact, close to 24 percent of the schools surveyed said that gifts had increased. Spitz also notes the trend; he observes that almost every school is starting a capital campaign, is in the middle of one, or is just completing one.
Although it remains to be seen if gift giving will remain generous for 2003, many endowment managers are gleaning hope from these and similar findings. New investment strategies are being coupled with strategies to increase gifts, including some new and innovative planned giving programs.
For starters, more schools are seeing the need to have at least one full-time planned or major gifts officer, notes Brizendine. This is an individual who liaisons with the chancellor, president, chief development officer, business officer, and other leaders to target how new gifts should be used. The list of targeted goals can be quite limitless--scholarships, endowed chairs, new programs--and there can be many layers of legal complexities, but the effort to find and budget a qualified individual to deal with these issues can be well worth it.
There are many generous and affluent alumni, friendly business owners, and philanthropists still in a position to give, who need to be identified and targeted by the institution and approached with specifics about what they can do. Brizendine concedes that even the wealthy don't feel as well off in the current market, but statistics show that as of 1998 (the last reporting), individual wealth in the U.S. was placed at $32 trillion. He references a Boston College study in noting that older Americans will transfer as much as $12 trillion via gifts and estates during the next 20 years. Charities should receive an estimated $1 trillion. Brizendine's argument: There is no reason that colleges and universities shouldn't be in that group of beneficiaries.
Universities can tap these assets with planned giving programs that ensure some cash flow year to year. Aside from urgings to include an institution in a will or trust, some officers are developing new gift-giving tools. Doug Phillips, senior VP for Institutional Resources at the University of Rochester (NY), has created a Donor Advised Fund (a relatively new planned-giving tool) that allows donors to contribute tax-deductible funds in an ongoing fashion that specifically support "charities" at the university.
The fund, still in its infancy, requires a minimum donation of $25,000. It is now managing an estimated $1.25 million in assets, says Phillips. The fund's assets are invested in U.S. equities, international equities, hedge funds, private equities, venture capital, bonds, and some alternative investments not mentioned above. The interest earned is in the low single digits, he says, while noting that the modest, positive gains have been reinvested in such university initiatives as the art gallery, the medical center, and the graduate school of business.
Donors send routine lists of charities to support. Those who participate are the types of donors who would probably be giving generously to charities anyway for altruistic and tax break reasons, explains Phillips.
Navigating the financial aid application process is intimidating for most. So, imagine what it is like for the neediest students--those who enter the process with no college savings account and, most likely, no parent or family member who has ever been a college applicant.
These students are the ones who need aid the most, yet they make up the cohort of applicant that is often the least informed about the financial aid application process.
Information Divide. A 2003 Harris Poll, commissioned by The Sallie Mae Fund (www.thesalliemaefund.org), revealed that 45 percent of parents surveyed with incomes less than $25,000 per year have "no idea" how they will pay for college. Minority families also indicated they need more information--66 percent of black parents and 62 percent of Hispanic parents said they did not have enough information, versus 44 percent of white parents. Complicating the issue: The neediest students often become aware of financial aid information a good two years after students with greater financial resources.
In the effort to get crucial financial aid information to the families who need it most, Sallie Mae teamed up with the National Association for College Admission Counseling (www.nacac.com), for Project Access. The project has a number of informational components, including regional workshops on financial aid, booklets, a Web site, and a toll-free number that leads to more resources. There are even scholarships available. Still, only time will tell if a program such as this one can even make a dent in the problem.
Cleaning up the act with SOAP. Start with young students, urges Judith Lewis Logue, director of Financial Aid at the University of San Diego and the chair of the CAL SOAP (California Student Opportunity and Access Program) advisory committee (on the Web at www.sandiegocalsoap.com). SOAP is 24 years old and was founded with the sole purpose of helping students who don't have easy access to higher education. Educators and administrators based at 16 schools and locations throughout California, are constantly on the lookout for low-income students who would be first-generation college students. SOAP begins at the fourth-grade level by arranging for youngsters to visit college campuses and even sit in on some classes. By the time these students reach sixth grade, SOAP is targeting their parents and extended families by selling them on the value of higher education. "Once the parents are convinced, they support the students studying hard and getting good grades," says Logue, adding that students and their families soon become more mindful about the types of courses needed to get into college.
High school students tapped for the SOAP program are constantly apprised of deadlines for tests and academic and financial applications. Perhaps the most powerful component is SOAP's mentoring program, which matches up high school seniors with college students who made it to a higher education via SOAP. These students meet with their younger peers to go over applications and college info. "They look across the table and say, 'I didn't think I could do it either, but here I am helping you.' That's very powerful," says Logue. In total, SOAP reaches 100,000 students annually. An average of 70 percent of SOAP outreach high school seniors do go on to college.
Daniels is a boon. The Daniels Fund (www.danielsfund.org), now three years old and based in Colorado, has a similar mission for students in Colorado, Wyoming, New Mexico, and Utah. Through college preparation and scholarships, Daniels--named for and founded by cable TV magnate William Daniels--targets students from low-income families who have the intention to go to college. They are invited to write an essay and are selected for their aspirations. There is no minimum GPA needed to get the help. "We are looking for students who may have tripped and who need help getting up," says Morris Price, director of University and College Relations for the fund. The fund's administrators work to match students with the right higher ed experience.
Colorado Mountain College, a community college system with seven campuses, has worked with students helped by the Daniels fund. David Borofsky, VP for the college, applauds the effort to make the financial aid process--and the process of accessing higher ed--easier for the neediest students. "This is not a customer-friendly system," he says, adding that the school tries to do its part by hosting financial aid nights where high school administrators and parents can meet with administrators from the school. He and other campus leaders reach out to the community to look for the types of students the Daniels Fund targets.
More government help on the way? Currently, the College Board (www.collegeboard.com) is pressing the federal government to use the upcoming reauthorization of the Higher Education Act to ensure more grants and financial aid options for the neediest students. Gaston Caperton, College Board president, wants more money poured into the Pell Grant program, and cautions schools to not allow merit-based aid to eclipse needs-based financial aid. In 1975, the maximum Pell Grant covered 84 percent of the cost to attend a public, four-year university. Today, the maximum Pell--$4,000 annually--will cover only 42 percent of the cost, at best.